Join Our Team

Interested in joining a collaborative, supportive team? NOFA-VT staff works together for a sustainable food system, and healthy communities in Vermont.  

 

Database Coordinator and Finance Assistant

40 hours per week, salaried, exempt

The Database Coordinator and Finance Assistant is responsible for overseeing NOFA-VT’s donor, member and contact information systems as well as providing support to the Finance Director with projects such as payroll and grants financial management. The Database Coordinator and Finance Assistant reports primarily to the Development & Engagement Director and works closely with the Finance Director. The position is roughly 25 hours per week in database & membership coordination and 15 hours a week in finance administration support.

Summary Description:
The Database Coordinator and Finance Assistant is responsible for managing all donor/member/contact information systems (via NEON) for NOFA-VT. This includes reporting and analysis of data, gift processing and acknowledgments, as well as managing data import and data entry, reporting, data quality and improvement initiatives, and other related activities. The Database Coordinator and Finance Assistant will be the lead contact for data analytics, working with key staff and stakeholders across NOFA-VT to understand data needs and develop actionable insights. This position also works as a team with the Finance Director and assists in a variety of financial tasks.


Specific responsibilities of the position include, but are not limited to:
● Manage all aspects of NEON database including data entry, data integrity, updates and corrections. Strategize and manage implementation of the database, determining the best use of NEON’s features to accomplish the goals of NOFA-VT.
● Manage processing and tracking of all gifts via mail, credit card, online, and stock transfer. Produce acknowledgement letters/tax receipts. Send membership renewals and lapsed member notifications. Create monthly reports for credit card donations for the Finance Director as well as monthly overviews of donation/member activity..
● Develop reports, including monthly and quarterly reports on fundraising and members. Produces reports and lists as needed for mailings, appeals, and events.
● Understand the organization’s database needs, and strategically develop actionable plans and provide expertise to increase the efficacy and efficiency of our use of our data management systems including collaborating with our Communications team to research and potentially integrate NEON with Mailchimp, segmenting our contacts, supporting our Events Coordinator troubleshoot issues with events registration, and setting up online store items as necessary.
● Provide financial assistance including general bookkeeping (A/P, A/R, invoicing), processing payroll, benefits administration, audit preparation, grants management, and being cross trained in numerous accounting and reporting functions in order to review work for accuracy and provide backup duties as needed.
● Occasionally work evenings or weekend special events which may require travel and other duties as assigned.

Qualifications
The Database Coordinator and Finance Assistant possesses expertise in database coordination (NEON preferable but not required) and nonprofit accounting. Must have strong written and oral communications skills, a creative, energetic attitude, high attention to detail with strong analytical and organizational skills, and the ability to balance many projects. Advanced experience with Quickbooks and Google Suite and/or Microsoft Office Suite is necessary, especially Excel/Sheets. The position will be a hybrid position with some days working from home and some days working from NOFA-VT's office in Richmond.

Compensation
This is a coordinator level position, falling into NOFA-VT’s program staff pay band of $20.26 - $26.34. NOFA-VT offers competitive benefits including healthcare coverage, paid time off, a flexible work schedule, and more.

To apply for this position:
Please submit a cover letter, resume, and two references to [email protected]. We will be accepting applications on a rolling basis.

 

Organic Inspectors for Hire (dairy, maple & processing)

VOF announces contract openings for organic inspectors to audit dairy and maple operations as well as organic processing facilities. The job of the organic inspector is to evaluate information provided by the certified operation and the certification agency, inspect the premise, assess all information and observations, and communicate findings to VOF. Inspectors are hired as independent consultants and thus are not eligible for employee benefits. VOF is seeking highly qualified professional auditors possessing experience in dairy, maple and food processing.

Ideal candidates possess a B.A./B.S. degree or higher in agriculture, food technology, or related field or equivalent work experience. A general requirement is the completion or future completion of relevant courses offered by the International Organic Inspectors Association (www.ioia.net). The expectation is that organic inspectors will continue to improve their inspection skills through on-going professional development and will stay abreast of changes and trends in organic production and the organic regulations.

Contract Rate: $30-$35 an hour based on experience

Summary Description: The inspector is responsible for all tasks involved with the certification inspection site visit. An on-site inspection will be assigned by VOF and must be held when an authorized representative of the operation who is knowledgeable about the operation is present and when the land, facilities, and activities that demonstrate compliance or capacity to comply can be observed, except in the case of the assignment of an unannounced inspection.
Reports to: Certification Director
 

Responsibilities include:

  • Understand the guidelines and policies of Vermont Organic Farmers, LLC and the standards of the National Organic Program and other relevant standards and inspect to these standards and guidelines.
  • Assess the organic system plan and supporting documents provided to the inspector for completeness and accuracy.
  • Verify during the on-site inspection that the information, including the organic system plan, accurately reflects the practices of the applicant for certification or by the certified operation.
  • Verify that prohibited substances have not been and are not being applied to the operation through means which, at the discretion of the certifying agent, may include the collection and testing of soil; water; waste; seeds; plant tissue; and plant, animal, and processed products samples.
  • Act as an observer and verifier of the documentation completed by the organic producers.
  • Evaluate the products raised, harvested, or manufactured for consistency with those requested for certification and all inputs or ingredients used or proposed to be used.
  • Assess buffer areas and potential sources of contamination.
  • Evaluate condition of crops, fertility management, and pest management.
  • Determine producers’ understanding of standards and commitment to organic management.
  • Review operator records and conduct sample audits to determine compliance with organic standards.
  • Investigate complaints and violations to protect consumers and support the organic industry by ensuring the integrity of the organic label.
  • Maintain confidentiality of information gathered on farm visits or through discussions with the Review
  • Committee or Certification Director, this applies to information supplied by the farmer directly and information gathered by visual examination at the farm.
  • Complete and submit an inspection report on the forms and in the format provided by VOF in a timely manner. Inspection reports should include observations and verification methods for each control point and fully describe any potential/suspected non-compliance.
  • Maintain accurate records for time spent on administration (pre-inspection review, report writing,scheduling), driving time and time on site.
  • Communicate with VOF prior to, during, and/or after the inspection to answer questions and resolve unanticipated issues.
  • Participate in trainings on VOF policies and forms.
  • Complete International Organic Inspectors Association training within a year of hire.
  • Complete 12 hours of annual professional development.

Qualifications:
Knowledge
Knowledge of diverse organic and sustainable agriculture; Knowledge of organic and sustainable farming in Vermont preferred; Background in national organic certification program a plus; Knowledge of food science/food processing.

Education & Training
Bachelor’s degree or equivalent work experience, preferably in Food Science, Agriculture or Environmental Studies; Familiarity with regulatory compliance; Knowledge of organic standards and regulations; Familiarity with certification procedure.

Skills
Strong interviewing and investigative skills; Excellent communication and writing skills; Strong interpersonal skills, with a pleasant and non-combative personality; Computer proficiency: word processing, spreadsheets, internet research, databases; Excellent organizational skills; Exceptional attention to detail.

Capabilities
Ability to maintain accurate records and file systems documenting inspection visits and reports; Able to work with minimal supervision while understanding the necessity for communicating and coordinating work efforts with others; Understands and appreciates importance of extraordinary customer service; Strong interest in and commitment to promoting the goals of VOF.

Conditions
Physical requirements include ability to walk long distances over rough terrain; Occasional light lifting; A valid driver’s license and reliable means of transportation throughout the state.

To apply for this position:
Please submit a cover letter, resume, and two references to [email protected]. We will be accepting applications on a rolling basis.

 

NOFA Vermont Staff June 2018